External Job Posting: Planning & Development Director

Job Openings: 1 Full Time

Location: Grand Rapids, MN

Job Summary

Responsible for the development, administration, and management of the agencies planning and fundraising activities. Assist the Executive Director with planning, assessing, and addressing the needs of the agency and its programs. Research, and develop, new initiatives and programs to accomplish the agencies Strategic Plan. Lead the agency’s marketing and public relations efforts.

Application for Employment

Job Posting Information

OPENING DATE: Thursday, August 12th, 2021

RATE OF PAY: Entry Wage of $28.16 with Wage Scale of $28.16 to $41.46 per hour

SCHEDULE: 40 Hours per Week


  • Generous Paid-Time-Off (PTO) Package & 13 Paid Holidays per year.
  • Health, Dental, Vision, Life, & Disability Insurance, Flexible Spending Accounts, Retirement Plan with option for employer contribution, & Employee Assistance Program.
  • Training & Professional Development, Tuition Assistance opportunities, Loan Forgiveness qualifying credit.
  • Scheduled raises & Cost of Living Adjustment.

LOCATION: Grand Rapids, MN

APPLYING: Applicants must submit a KOOTASCA application to be considered.

CLOSING DATE: This position will remain open until filled.

Job Description


  • Education
    • Bachelor’s Degree in public administration, planning, or related field or equivalent knowledge base gained through lived experience or through formal schooling, independent study, short courses or other applicable arrangement.
    • Additional certifications endorsed by the National Community Action Partnership or Minnesota Community Action Partnership preferred (For example CCAP, NCRT, CALI, etc.)
  • Experience
    • More than 4 years’ experience in planning, administration, communications, fund development, grant/technical writing, social science research methods, statistical analysis, advocacy, or an equivalent combination of education and experience.
  • Authorizations
    • BCA Background Study
    • Valid Driver’s License, or access to reliable transportation.
    • MVR Approval for use of agency vehicles
  • Other Knowledge:
    • Represent Agency by serving on task forces, community-based committees, and advisory groups to study local issues and determine program and collaborative strategies.
    • Strong analytical, oral, and written communication skills, including computer literacy. Skill in working effectively with teams. Ability to plan, develop and manage multiple strategies to achieve goals, meet deadlines, and follow through on projects independently. Demonstrate creativity in solving problems.
    • Ability to read and interpret federal, state, and local guidelines, codes, regulations, and reporting requirements.
    • Ability to work independently and with minimal supervision to develop and accomplish Agency Community Engagement goals.
  • Competencies
    • Innovation- Generates new ideas and approaches to enhance the organization’s systems, programs. or effectiveness.
    • Decision making skills-Gathers and analyzes information, considers consequences, and arrives at a timely decision that meets organizational goals.
    • Assertiveness-Communicates position directly and honestly while demonstrating respect for others.
    • Vision & Strategic Skills- Sees beyond the present, anticipates future needs and results. Accurately predicts trends. Articulates the vision and lead the work in that direction. Focuses on the “big picture” to identify trends and create opportunities for agency stability and growth.
    • Technical Skills- Demonstrates the knowledge and skills necessary to perform required job skills. Remains current regarding developments and trends in areas of expertise.
    • Trust & Respect-Offers respect to all in the work environment, adheres to high personal standards od acceptance, reliability, openness, and consistency of actions with words.
    • Approachability/ Collaboration- Receptive, puts others at ease by listening, allowing adequate time for interactions, and giving undivided attention. Seeks and enlists active participation of others to reach goals.
    • Ethics & Integrity- Possesses a strong set of core values and beliefs consistent with social, moral, and agency values and principles.
    • Organizational knowledge- Develops formal and informal relationships within the agency structures and possesses the ability to operate successfully within the parameters of that culture.
    • Self-Knowledge/ Personal Accountability- Ability to accurately assess own strengths and weaknesses. Accepts responsibility for own actions including failure. Embraces experiences as learning opportunities.
    • Problem Solving- Gathers and analyzes information, identifies goals, explores, and selects solutions, implements an action plan and evaluates results.
    • Technical Reading- Comfort and familiarity with finding, researching, and interpreting primary and technical materials, particularly government regulations, statutes, rulings, and guidance, such as the Code of Federal Regulations.
  • Skills & Abilities
    • Excellent oral and written communication skills.
    • Ability to proficiently operate copy/fax machines, telephone, and computers and software, including email, spreadsheets, and word processing.
    • Ability to manage time that results in both a satisfactory quantity and quality of work.
    • Demonstrated ability to work independently and as a team member.
    • Must be able to handle diverse work problems on a daily basis.
    • Must be able to organize a work schedule, set priorities and work effectively to meet deadlines without supervision.
    • Must be able to adjust to changes necessitated by last minute assignments and deadline requests that may prove stressful.
    • Must be able to work flexible hours as needed in order to meet the needs of projects and deadlines.
    • Attend trainings, classes, and meetings as necessary to improve job skills and maintain an acceptable level of job performance.

Primary Duties & Responsibilities

This job description is not intended to be all-inclusive and employee will also perform other reasonably related business duties as assigned.

Area 1: Initiative & Program Development

  • Partner with department directors and assist in coordinating the submission of key grants for the agency. Develop and manage timelines for various grant activities to ensure processes are carried out in a timely manner.
  • Partner with department directors and program staff to research and access potential public and private funding sources that align with the agency mission and address the needs of low-income people.
  • In collaboration with the Operations Team and department directors, lead, create, standardize and improve agency and program practices, policies, programs, and processes to create sustainable and effective programming and services.
  • Secure and generate funding for new initiatives, including grant and proposal writing.
  • Work with Executive Director and Board to investigate individual and corporate giving and major giving, campaign development and execution.
  • Provide technical, grant, and program development assistance, as assigned, for other agency departments and programs.
  • Keep abreast of programming, operations, and planning innovations for opportunities that represent high-impact outcomes to accomplish the agency mission. Collaboratively lead the implementation and change management processes of these opportunities.
  • Establish and maintain an excellent relationship with current and potential funders

Area 2: Planning

  • Analyze existing statistical information, develop data sources, and author reports on social, demographic, and economic trends and their implications for agency programs.
  • Develop, implement and monitor the agency wide community action plan and reporting including client demographics, Results Oriented Management and Accountability (ROMA) throughout the agency, including the organization of an outcome-based work plan. Assist programs in developing operations and evaluation processes in support of the strategic work plans.
  • Lead Community Needs Assessment and Head Start Needs Assessment process, in compliance with regulatory requirements. Utilize results in the Agency Strategic Planning Process to initiate and develop new strategies and to improve operations and outcomes
  • Maintain calendar and tracking system to ensure timely submission of letters of inquiry, proposal deadlines, submissions and reports.

Area 3: Community Engagement

  • Develop, implement and monitor agency branding and marketing efforts including all public education materials including brochures, annual reports, flyers, media releases, and social media. Lead KOOTASCA’s Positive PR Committee efforts.
  • Establish organizational and system partnerships with key community partners in executing KOOTASCA Community Action’s Strategic Plan and transition the commitments and initiatives that result to ongoing operations.
  • Provide high profile community leadership, representing the agency’s mission, vision, and strategies
  • Develop a strong network of community leadership relationships.
  • Educate the community about the issues surrounding poverty; Conducts public presentations to engage community partners, funders, key stakeholders, and the community.
  • Advocate for low-income people in the community.

Area 4: Fiscal and Program Management

  • Oversee Planning projects. Establish program policies, procedures, goals and budgets for various projects.

Job Factors

Supervision of Others: 

  • Not responsible for supervision of others.

Safety of Others

  • Minimal responsibility for the safety of others. Probability of injury to self or others is remote.


  • Contact is both inside and outside the agency, and includes regular making of formal presentations, negotiations, or coordination of work.

Physical Demand

  • Must be able to lift 25 pounds.
  • Requires sitting, standing, bending, stooping and reaching.


  • Must have reliable transportation.
  • Must have valid driver’s license and current auto insurance coverage in compliance with Minnesota State guidelines on the vehicle used for work related travel.
  • Travel for completion of job duties, trainings and meetings as required.

General Agency Requirements


  • Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relations with clients, customers, co-workers, providers, volunteers, and supervisors.
  • Treat clients, co-workers, and the public in a respectful and courteous manner at all times.
  • Continue to develop skills and abilities.

Community Representation:

  • Represent KOOTASCA Community Action, Inc. in a positive manner.
  • Adhere to the Community Action Code of Ethics.
  • Seek to understand poverty and the barriers faced by community members.


  • Maintain confidentiality of agency, program, and client information.

KOOTASCA Community Action, Inc. is an Equal Opportunity (EEO) and Affirmative Action (AA) Employer. We recruit, hire, place, promote, terminate, layoff, recall, transfer, compensate, and train without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, status with regard to public assistance or any other basis protected by applicable federal, state, or local law. This information will be made available in alternative formats upon request.