Number of Openings: One

Internal/External Opening: External

Location: Grand Rapids, MN

Work Arrangement: In-person

Job Summary

Process the agency payroll and prepare related reports. Reconcile and submit benefit payments according to various schedules. Assist in completing the agency’s month-end and year-end processes for producing financial statements. Perform Accounts Receivable functions for the Agency. Assist in updating financial policies, procedures, and process manuals. Be an active and engaged member of the KOOTASCA team to help advance the agency’s mission of “Building Community to End Poverty”.

Application for Employment

Job Posting Information

Qualifications

  • Minimum: High School Diploma or Equivalent
  • Preferred: Associates or Two-Year College Degree in related field
  • More than 1 year experience processing payroll for a large organization required, including experience with a variety of deductions and a Section 125 cafeteria plan.
  • Applicable experience with Microsoft Office, especially Excel and Word required
  • Nonprofit fund accounting experience preferred. Preference given to experience in accounting systems and software, especially Abila MIP fund accounting system.
  • Pre-Employment Public Record Search, BCA Background Study, MVR Approval for use of agency vehicles

Schedule/Location

  • Daytime weekday schedule
  • 40 Hours/Week Work
  • Site: Grand Rapids Early Childhood HUB

 Compensation

  • Entry Wage of $20.21/hour
  • Wage Scale of $20.21 to $29.20
  • Scheduled Raises & Cost of Living Allowances

 Benefits

  • Generous Paid-Time-Off (PTO) Package + 14 Paid Holidays/year
  • Medical, Dental, Vision, Life & Disability Insurances,
  • Health Savings Account & Flexible Spending Account options.
  • Retirement Plan with option for employer contribution
  • Tuition Assistance opportunities & Loan Forgiveness qualifying credit
  • Many Training and Professional Development opportunities.

Job Description

Qualifications

  • Education
    • Minimum: High School Diploma or Equivalent
    • Preferred: Associates or Two Year College Degree in related field
  • Experience: More than 1 year
    • Experience processing payroll for a large organization required, including experience with a variety of deductions and a Section 125 cafeteria plan.
    • Applicable experience with Microsoft Office, especially Excel and Word required
    • Nonprofit fund accounting experience preferred
    • Preference given to experience in accounting systems and software, especially Abila MIP fund accounting system
  • Authorizations
    • Pre-Employment Public Record Search BCA Background Study
    • BCA Background Study
    • MVR Approval for use of agency vehicles
  • Skills
    • Ability to proficiently operate copy/fax machines, telephone, and computers and software, including email, spreadsheets and word processing.
    • Excellent oral and written communication skills.
    • Ability to manage time that results in both a satisfactory quantity and quality of work.
  • Abilities
    • Demonstrated ability to work independently and as a team member.
    • Must be able to handle diverse work problems on a daily basis.
    • Must be able to organize a work schedule, set priorities and work effectively to meet deadlines without supervision.
    • Must be able to adjust to changes necessitated by last minute assignments and deadline requests that may prove stressful.
    • Must be able to work flexible hours as needed in order to meet the needs of the clients.
    • Attend trainings, classes, and meetings as necessary to improve job skills and maintain an acceptable level of job performance.
  • Other Knowledge
    • Familiarity with state and federal tax regulations and payroll procedures
    • Working knowledge of accounting principles, auditing procedures, and Federal cost principles.
    • Working knowledge of automated accounting systems and methods.
    • Ability to analyze accounting and computer problems and make recommendations for solutions.
    • Possess a strong desire to continue education in job-related areas.

Primary Duties & Responsibilities

This job description is not intended to be all-inclusive and employee will also perform other reasonably related business duties as assigned.

Area 1: Payroll & Benefits

  • Oversee the Agency’s semi-monthly payroll process.
  • Serve as main point of contact for payroll portion of ADP system administration.
  • Complete Agency benefit reconciliations and process related billing adjustments

Area 2: Accounts Receivable

  • Record cash receipts and produce the related entries into the AR system module.

Area 3: Month End / Year End Closing

  • Help to complete month-end and year-end process runs, including completion of the administrative cost allocations, and admin reimbursements processes.
  • Help maintain the agency general clearing account.
  • Help reconcile assigned bank accounts and various balance sheet accounts.
  • Help maintain agency bank balance spreadsheet.
  • Assist with agency retirement plan audit, workers’ compensation audit, and fiscal audit, with the primary responsibility for the payroll portion of the audits.

Area 4: Department Support

  • Maintain knowledge of and familiarity with agency accounts payable function and its applicable review and approval process to ensure appropriate cross-functional training.
  • Enter and file journal entries as requested by program managers and/or submitted by Fiscal staff, and verify journal entry numbers used.
  • Assist with the editing and updating of the KCA Accounting & Financial Policies Manual.
  • Create and maintain various forms and spreadsheets for the Accounting/Fiscal department.
  • Provide informal training for Microsoft Office applications and other software products to agency staff as needed.
  • Assist with record retention.

Job Factors

Supervision of Others: 

  • Not responsible for supervision of others.

Safety of Others

  • Minimal responsibility for the safety of others.

Contacts

  • Contact is within own department, and with other departments, customers, vendors, or the public.

Physical Demand

  • Must be able to lift 25 pounds
  • Requires sitting, standing, bending, stooping and reaching.

Travel

  • Must have reliable transportation.
  • Must have valid driver’s license and current auto insurance coverage in compliance with Minnesota State guidelines on the vehicle used for work related travel.
  • Travel for completion of job duties, trainings and meetings as required.

General Agency Requirements

Professionalism:

  • Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relations with clients, customers, co-workers, providers, volunteers, and supervisors.
  • Treat clients, co-workers, and the public in a respectful and courteous manner at all times.
  • Continue to develop skills and abilities.

Community Representation:

  • Represent KOOTASCA Community Action, Inc. in a positive manner.
  • Adhere to the Community Action Code of Ethics.
  • Seek to understand poverty and the barriers faced by community members.

Confidentiality:

  • Maintain confidentiality of agency, program, and client information.

KOOTASCA Community Action is an Equal Opportunity (EEO) and Affirmative Action (AA) Employer. We recruit, select, hire, place, transfer, promote, demote, layoff, discipline, terminate, recall, compensate, and train without regard to race, religion, creed, color, national origin, age, gender, gender identity, sex, sexual orientation, familial status, disability, veteran status, status with regard to public assistance, membership or activity in a local human rights commission, or any other basis protected by applicable laws, directives, and regulations of federal, state, and local governing bodies or agencies. We will provide reasonable accommodation to applicants and employees with disabilities whenever possible