External Job Posting: Health, Safety & Nutrition Coordinator

Position Openings: 1 Full-Time

Location: Grand Rapids, MN

Job Summary

Work under the direction of the Director of Education to ensure all aspects of the Head Start & EHS program’s Health, Safety, & Nutrition components are in compliance with Head Start Performance Standards and MN Rule #3 licensing guidelines.

Application for Employment

Job Posting Information

OPENING DATE: Thursday, August 12, 2021

RATE OF PAY: Entry Wage of $21.58 with Wage Scale of $21.58 to $32.36 per hour

SCHEDULE: 32-40 Hours per Week following the school calendar; 20 hours per week during summer months.


  • Generous Paid-Time-Off (PTO) Package & 13 Paid Holidays per year.
  • Health, Dental, Vision, Life, & Disability Insurance, Flexible Spending Accounts, Retirement Plan with option for employer contribution, & Employee Assistance Program.
  • Training & Professional Development, Tuition Assistance opportunities, Loan Forgiveness qualifying credit.
  • Scheduled raises & Cost of Living Adjustment.

LOCATION: Grand Rapids, MN

APPLYING: Applicants must submit a KOOTASCA application to be considered.

CLOSING DATE: This position will remain open until filled.

Job Description


  • Education
    • Minimum: Licensed Practical Nurse (LPN) and enrolled in education programming.
    • Preferred: RN or 4 year degree in Health Education.
    • Certification to train in First Aid and CPR, or willingness to obtain through agency.
  • Experience
    • Minimum: more than 1 year experience in public health, nursing, health education, maternal and child health, or health administration.
    • Supervisory experience preferred.
  • Authorizations
    • DHS Background Study
    • Employee Physical/TB Risk Assessment
  • Skills
    • Ability to proficiently operate copy/fax machines, telephone, and computers and software, including email, spreadsheets and word processing.
    • Excellent oral and written communication skills.
    • Ability to manage time that results in both a satisfactory quantity and quality of work.
  • Abilities
    • Demonstrated ability to work independently and as a team member.
    • Must be able to handle diverse work problems on a daily basis.
    • Must be able to organize a work schedule, set priorities and work effectively to meet deadlines without supervision.
    • Must be able to adjust to changes necessitated by last minute assignments and deadline requests that may prove stressful.
    • Must be able to work flexible hours as needed in order to meet the needs of the clients.
    • Ability to work effectively with community providers while serving as an advocate for families experiencing poverty.
    • Attend trainings, classes, and meetings as necessary to improve job skills and maintain an acceptable level of job performance.
  • Other Knowledge
    • Working knowledge of child abuse laws, Head Start Performance Standards, State licensing requirements (MN Rule #3), USDA guidelines, and community resources.
    • Knowledge and adherence to the NAEYC Code of Ethics.

Primary Duties & Responsibilities

This job description is not intended to be all-inclusive and employee will also perform other reasonably related business duties as assigned.

Area 1: General Program Operations

  • Assist in program planning, ongoing monitoring and development of the HS and EHS program as part of the Head Start Leadership team.
  • Work with program Director to plan and implement Policy Council Program Planning and Health Committee meetings.
  • Serve on intake committee with Invest Early Partners.
  • Work as part of a team to promote the program within the community including TV, radio and newspaper ads.
  • Provide training and guidance to all HS & EHS staff as needed.
  • Represent Head Start with integrity and concern for low-income families. Actively promote the Head Start philosophy throughout the two county area.
  • Work with the Head Start leadership team to identify community organizations and businesses that may provide support and resources to the Head Start program, families and children.
  • Ensure that all HS, EHS and blended classrooms comply with Rule # 3 licensing standards within component area.
  • Work with the Invest Early Leadership team as needed, represent Head Start in a positive manner, working to ensure HS performance standards are being met within blended classrooms.

Area 2: Health Component Operations

  • Work with program staff to link families with an ongoing system of health care, council parents about child or family health problems, and promote parent involvement in all aspects of the health program.
  • Promote health & safety practices in the program and coordinate safety and sanitation procedures, first aid, and emergency medical procedures
  • Review and interpret health records and other vital health service data.
  • Develop policies and procedures for health, safety, and nutrition components of EHS and HS programs. Work with Health Consultant to sign off on all new policies and procedures.
  • Work with Invest Early Partners (nurses) to provide annual required health and safety trainings for staff.
  • Provide health trainings to EHS/TAPP parents.
  • Negotiate with the Health Services Advisory Committee and local health care professionals and service providers to ensure that services for families are available and accessible.
  • Communicate with area clinics and healthcare providers the needs of Head Start children.

Area 3: Health Component Compliance

  • Ensure the program has an active Health Services Advisory Committee. Recruit members, plan, schedule, and facilitate meetings twice yearly.
  • Ensure all Early Head Start and Head Start children are up to date on immunizations, well child exams, and dental exams per MN Department of Health guidelines and Head Start performance standards.
  • Ensure Vision and hearing screening are complete on all children, collection of heights and weights twice yearly, and report information to parents and healthcare providers as needed.
  • Ensure that all Education employees have an Employee Physical & TB Risk Assessment completed within 90 days of hire, and every 3 years thereafter.
  • Report to MN Department of Health on contagious diseases contracted by children in the HS and EHS programs.
  • Gather, track, and submit MN Immunization Report annually.

Area 4: Safety Component Operations & Compliance

  • Participate on Agency Safety Committee.
  • Ensure Facility Safety checks are conducted and documented twice yearly.
  • Work with Office Coordinator to generate yearly contract agreements with Registered Dietitian, Child Care Health Consultant and EHS Health Consultant.
  • Responsible for all playground safety, including collecting bids for new equipment or replacing old equipment of ground covers.

Area 5: Nutrition Component Operations

  • Responsible for annual CACFP (Child and Adult Care Food Program) plan and renewal.
  • Perform monitoring site visits for the CACFP program and report findings to the Program Director.
  • Interpret nutrition assessment data, provide nutrition counseling for families, and in other ways promote good nutrition habits among children and families.
  • Assist staff in dealing with children with feeding problems or special nutritional needs.
  • Approve IRC menus before being used.
  • Order and supply all health and safety items for classrooms.

Area 6: Nutrition Component Compliance

  • Generate yearly food catering contracts and work with caterers to ensure the nutritional needs of children are being met.
  • Ensure all regulations for the Child and Adult Food Program are met and reports sent in a timely manner.
  • Ensure all required reports are complete and into funders/agency as required.
  • Operate within budget parameters.

Area 7: Staff Supervision

  • Train and supervise Food Service Coordinator.
  • Assists with menu planning, including the quality, quantity and variety of food to be purchased.
  • Evaluate and follow staff development and or disciplinary procedures with all direct reports as needed per KOOTASCA policies.

Job Factors

Supervision of Others: 

  • Responsible for assigning, instructing, and checking the work of 1 to 3 other employees in 1 geographic location.

Safety of Others

  • Responsible for the physical safety of the public served. Provides front-line response to public safety and/or health threats. Provides input into safety policies and procedures.


  • Contact is with other employees, departments, customers, public, and others.

Physical Demand

  • Must be able to lift 50 pounds.
  • Requires sitting, standing, bending, stooping and reaching.


  • Must have reliable transportation.
  • Must have valid driver’s license and current auto insurance coverage in compliance with Minnesota State guidelines on the vehicle used for work related travel.
  • Travel for completion of job duties, trainings and meetings as required.

General Agency Requirements


  • Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relations with clients, customers, co-workers, providers, volunteers, and supervisors.
  • Treat clients, co-workers, and the public in a respectful and courteous manner at all times.
  • Continue to develop skills and abilities.

Community Representation:

  • Represent KOOTASCA Community Action, Inc. in a positive manner.
  • Adhere to the Community Action Code of Ethics.
  • Seek to understand poverty and the barriers faced by community members.


  • Maintain confidentiality of agency, program, and client information.

KOOTASCA Community Action, Inc. is an Equal Opportunity (EEO) and Affirmative Action (AA) Employer. We recruit, hire, place, promote, terminate, layoff, recall, transfer, compensate, and train without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, status with regard to public assistance or any other basis protected by applicable federal, state, or local law. This information will be made available in alternative formats upon request.