External Job Posting: Family & Classroom Support Staff

Position Openings: 1

Location: International Falls, MN

Job Summary

This is a combined position, providing assistance in the classroom as well as support services to families.

During classroom hours, work cooperatively with Classroom Teachers in providing age and developmentally appropriate preschool education and activities. Ensure Head Start Performance Standards and Rule 3 licensing requirements are being met at all times.

Establish rapport and build relationships with families while providing necessary and individualized support in order for families to get out of poverty. Assist clients in identifying and eliminating personal, social, financial, education, and employment barriers that result in poverty and/or dependency on public assistance.

Application for Employment

Job Posting Information

OPENING DATE: June 3, 2021

RATE OF PAY: Entry Wage of $16.25 with Wage Range of $16.25 to $24.38 per Hour.

SCHEDULE: 40 Hours per Week August through April; 20 Hours per Week May through July.


  • Generous Paid-Time-Off (PTO) Package & 13 Paid Holidays per year.
  • Health, Dental, Vision, Life, & Disability Insurance, Flexible Spending Accounts, Retirement Plan with option for employer contribution, & Employee Assistance Program.
  • Training & Professional Development, Tuition Assistance opportunities, Loan Forgiveness qualifying credit.
  • Scheduled raises & Cost of Living Adjustment.

LOCATION: International Falls, MN

APPLYING: Applicants must submit a KOOTASCA application to be considered.

CLOSING DATE: This position will remain open until filled. Applications will begin being reviewed on Monday, June 14th, 2021.

Job Description


  • Education
    • Minimum: Child Development Associate/Certificate
    • Preferred: Associates or Two Year College Degree in Early Childhood Education.
    • Family Development Specialist Certification or willingness to obtain through the agency.
    • Certification in First Aid, CPR, Sudden Unexplained Infant Death, and Preventing Abusive Head Trauma, or willingness to obtain through agency.
  • Experience
    • Minimum: more than 1 year experience in childcare.
    • Experience working with families, children and community services.
  • Authorizations
    • DHS Background Study
    • Valid Driver’s License
    • Employee Physical/ TB Risk Assessment
  • Skills
    • Ability to proficiently operate copy/fax machines, telephone, and computers and software, including email, spreadsheets and word processing.
    • Excellent oral and written communication skills.
    • Ability to manage time that results in both a satisfactory quantity and quality of work.
  • Abilities
    • Demonstrated ability to work independently and as a team member.
    • Must be able to handle diverse work problems on a daily basis.
    • Must be able to organize a work schedule, set priorities and work effectively to meet deadlines without supervision.
    • Must be able to adjust to changes necessitated by last minute assignments and deadline requests that may prove stressful.
    • Must be able to work flexible hours as needed in order to meet the needs of the clients.
    • Attend trainings, classes, and meetings as necessary to improve job skills and maintain an acceptable level of job performance.
    • Ability to travel as required: home visits, transportation of clients and/or staff, overnight training and staff meetings.
    • Ability to empathize with, communicate with, motivate, and empower low income people..
    • Ability to collaborate with other providers and professionals.
  • Other Knowledge
    • Knowledge of poverty issues
    • Knowledge of child abuse and mandated reporting laws.
    • Knowledge of designated service area, resources, and county, state and federal programs.

Primary Duties & Responsibilities

This job description is not intended to be all-inclusive and employee will also perform other reasonably related business duties as assigned.

Area 1: Classroom Operations

  • Assist in carrying out daily schedule and activities.
  • Assist with preparing meals and snacks, cleaning the room, preparing materials for classroom activities, completion of paperwork, etc.
  • Assist staff in carrying out outings, field trips, and special events.
  • Help plan for routines and transitions so that they occur in a timely and predictable manner according to each child’s needs.
  • Help provide a learning environment that is inclusive of children with disabilities.
  • Help promote each child’s physical development.
  • Assist with the provision of an appropriate child development and education approach for all children.
  • Assist in the provision of an environment that will encourage self-control by setting clear, consistent limits and having realistic expectations.
  • Conduct one section of the assessment tools to be completed three times yearly (IGDI’s, PNF, CSP) and assist in collecting TS Gold observations.
  • Observe and view all areas of the classroom, and react appropriately and immediately in the event of an emergency, including by evacuating children from the room if necessary.
  • Assist Classroom Teacher in assuring all health and safety procedures are followed.
  • Assist Classroom Teacher in making certain that staff and volunteers are adhering to safe practices.
  • Support and respect the home language, culture, and family composition of each child in ways that support the child’s well-being.

Area 2: Family Support Services

  • Use the Family Partnership Process to identify families who are motivated to get out of poverty. Develop family goals based on strengths and needs identified by the family.
  • Build relationships with families through family visits, Family First Events and meetings, and other one-on-one parent contacts.
  • Develop an individualized Family Partnership Agreement with each family according to needs and family goals, promoting self-sufficiency; timetables and strategies in measurable and attainable goals.
  • Schedule Home Visits with families according to goals identified and case management needs as identified in the family partnership process.
  • Encourage parents to participate in Family First Event planning meetings, Parent Education, Policy Council, Circles of Support, and other community organizations and events.

Area 3: Program Operations

  • Assist with implementing initiatives, such as Fatherhood/Male Involvement and Grand Parents Raising Grandchildren, Health Education, ABC’s of Financial Literacy, Health Literacy, etc.
  • Recruit and maintain full enrollment in assigned service area for the program year.
  • Recruit and maintain Policy Council representation throughout the year for each assigned site.

Area 4: Program Compliance

  • Complete the first Home Visit within thirty (30) days of the start of the program and/or family enrollment.
  • Meet with teachers before Home Visits in the fall and as needed thereafter to discuss child and family issues and record these meetings on the team meeting form.
  • Provide one documented contact with each family on a monthly basis. Document all services and referrals and follow up provided to help families meet their basic needs.
  • Submit required paper work to the Education Department by given deadlines.
  • Collect and enter accurate information into Head Start data systems.
  • Share any major issues or events happening with families with team as needed.
  • Report identified or suspected child abuse or neglect to Child Protection and to the Head Start Health & Safety Coordinator..
  • Assist with follow-up on necessary Head Start requirements: i.e., medical, dental, lead levels, etc. and communicate as needed with the Health, Safety, & Nutrition Coordinator
  • Protect confidentiality and privacy of families by using release/exchange of information forms and disseminating information on a “need to know” basis.
  • Keep Outlook Calendar up to date.

Area 5: Agency & Community Involvement

  • Give necessary referrals for additional services for any household member; advocate for the household in receipt of services, completing all necessary documentation.
  • Work with other agencies to share goals and objectives and obtain necessary releases to share this information.
  • Collaborate within agency and outside agencies to avoid duplication of services.
  • Understand, be able and willing to communicate the mission of KOOTASCA and how this position fulfills the mission.

Job Factors

Supervision of Others: 

  • Not responsible for supervision of others

Safety of Others

  • Modest amount of responsibility for the safety of others. Compliance with established safety regulations for the job performed mitigates exposure to injury of self or others.


  • Contact is both inside and outside the agency, and may include formal presentations.

Physical Demand

  • Must be able to lift 50 pounds.
  • Requires sitting, standing, bending, stooping and reaching.


  • Must have reliable transportation.
  • Must have valid driver’s license and current auto insurance coverage in compliance with Minnesota State guidelines on the vehicle used for work related travel.
  • Travel for completion of job duties, trainings and meetings as required.

General Agency Requirements


  • Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relations with clients, customers, co-workers, providers, volunteers, and supervisors.
  • Treat clients, co-workers, and the public in a respectful and courteous manner at all times.
  • Continue to develop skills and abilities.

Community Representation:

  • Represent KOOTASCA Community Action, Inc. in a positive manner.
  • Adhere to the Community Action Code of Ethics.
  • Seek to understand poverty and the barriers faced by community members.


  • Maintain confidentiality of agency, program, and client information.

KOOTASCA Community Action, Inc. is an Equal Opportunity (EEO) and Affirmative Action (AA) Employer. We recruit, hire, place, promote, terminate, layoff, recall, transfer, compensate, and train without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, status with regard to public assistance or any other basis protected by applicable federal, state, or local law. This information will be made available in alternative formats upon request.